Come as you are. Provide your name, date of birth, phone, email and essential health/emergency information, then sign and date the relevant documents. You do not enter prices, choose a service on the intake or complete technical details. Dean handles those with you. These fillable documents are for adults 18 and older; discuss questions before signing.
Required before you start
Complete the applicable documents and resolve screening follow-up with your coach before your first training session or assessment. This is the single starting point for forms and onboarding; a brief introductory conversation does not require completed health paperwork.
- Health history and emergency contact: complete the Client intake, or update an existing intake when information changes.
- Pre-exercise health screening: complete the official PAR-Q+ before starting exercise coaching or an exercise assessment. Follow every applicable section and any follow-up instructions; do not stop after the initial questions. For a non-exercise service, your coach confirms the relevant health and device-suitability checks.
- Terms and privacy: read and sign the Service terms and privacy. Optional recording, audio, marketing and data-sharing permissions remain independent.
- Activity risks, consent and release: read the shared page and the relevant service section of the Service consent and liability release. Discuss the risks and precautions with your coach, then sign/date only the sections for the service you are starting.
- Health follow-up, if indicated: complete the screening pathway and obtain any required professional advice or physician follow-up documentation before proceeding. This additional form is not required for everyone.
Submitting a form alone does not clear you to start. Your coach reviews the information and confirms that the requirements for your activity are resolved. Leave coach signature/date fields blank for signing after submission.
Start with a conversation
Your coach explains the options and supplies agreed prices, dates and arrangements in writing. The introductory conversation is not an assessment booking.
- Ongoing coaching: agree goals, availability, plan delivery and the review schedule.
- One-off technique or performance assessment: confirm the activity, venue, preparation and results discussion.
- Free beginner guidance: confirm eligibility and email expectations; no ongoing coaching, TrainingPeaks support, assessments or automatic paid conversion.
- Under 18: involve a parent/guardian. A separate consent/assent and safeguarding process is needed; these adult documents do not apply.
Client intake
Client intake: 1 page, fillable PDF
Contact details, date of birth, relevant health information and an emergency contact. Complete it once and update changes. A brief enquiry does not need a health form.
Terms and consent
- Service terms and privacy: 3 pages: read, then add your name, signature and date. Recording, audio, marketing and sharing permissions are optional. Dean supplies pricing and any requested permission details; you do not fill them in.
- Service consent and liability release: master packet: shared provisions plus service-specific consent, risk acknowledgment and an ordinary-negligence release.
The eight-page master packet contains one shared page and one page per service: exercise/coaching, sport technique/bike fitting, lactate, VO₂, sweat, body composition and swimming. Read the shared page and sign/date only the relevant sections. Each signature records consent and acceptance of that service’s liability release; there are no duplicate consent boxes. The lactate signature includes explained blood sampling, with the right to decline or stop. A signature on one section does not authorize another. Minors need a separate process.
The release cannot remove all liability or establish testing authority, insurance or operational readiness. Existing exercise, lactate and risk download addresses now return this packet.
Screening
PAR-Q+ is a pre-exercise health-screening questionnaire, separate from your intake and consent/release. Use the publisher’s current version; the 2025 fillable PDF is available for reference, but check for a newer edition before completing it. Follow the full pathway, including physician follow-up (2026) when indicated. Screening is not medical clearance. Your coach confirms publisher permissions for the intended use.
Private return
There is no form-upload facility. Agree in-person handover or secure transfer with Dean first. No ordinary-email health attachments, public booking fields or TrainingPeaks comments. Private contact details are supplied directly.
Save and reopen the PDF to check entries. Sign by the agreed method and keep a copy with the shared page; typing a name alone does not authenticate identity. Dean handles record references privately.
Forms use the GradientPeak Coaching business name. Leave the coach signature/date fields blank when you submit them; your coach reviews and signs afterward. The consent packet has one coach acknowledgment on the shared page, covering only the service sections you signed.
Connect and confirm
Connect TrainingPeaks only if needed, using your own account and the verified coach invitation. Never share passwords or authentication codes. Premium is not promised. Check dates, units, the intended plan and feedback channel together; manual logging may be enough.
Before starting, confirm the required forms, screening, consent and applicable payment are resolved. Agree your appointment or first week, preparation, results/review and follow-up. Your coach reviews submitted documents and signs afterward. Messages are not emergency or continuous monitoring.